Choosing an Equipment Management System – Part 1

Deciding to incorporate an asset management system into your organization’s business process is an important step towards controlling your fixed assets and driving significant cost savings. When evaluating and purchasing the right fixed asset management software for your company, it’s important to understand both the demands of your organization and the benefits of such software.

That’s why E-ISG has created this non-vendor biased guide to provide the essential information any organization needs to make the most informed decision.

Presented in three parts, this guide presents the advantages of implementing an asset management system into any business model.

You’ll learn how to:

  • Create an effective deployment plan
  • Ask the right questions
  • Identify the challenges

You may ask, “Why would a software company like E-ISG distribute a guide that doesn’t promote its own products?” We strongly believe that consumers should have the necessary information to make informed decisions regarding an asset management system. We are confident that the more you know about asset management solutions, the more likely you are to seriously consider – and ultimately choose an E-ISG solution.

Understanding Asset Management Software

Successful asset management is just as much a business practice as it is an automated software process. Mastering the business aspect of fixed asset management ensures that staff-members can leverage an understanding of how property is used, where it is used and how much it is worth. A good asset management solution creates value for your business by increasing the efficiency of asset usage and resource management. Essentially an effective asset management process makes it easier for everyone to do their jobs.

Understanding your company’s needs and preferences will help you to:

  • Reduce time spent searching for items.   
  • Increase the efficiency of the entire staff  
  • Provide value-added services such as fleet tracking using GPS/GPRS RFID tags, data center tracking using active RFID tags, asset movement tracking, and locating computer, audio, and video equipment. 
  • Avoid management and employee frustration resulting from lost equipment and from time-consuming inventory processes that have to be repeated each year. 

A robust, yet cost-effective visual asset management system effectively automates these management tasks, improving staff accountability and driving productivity. Productivity is improved by eliminating duplicated process and centralizing asset information on a singular database, accessible by all departments.

Efficient asset management services provide staff members with the tools necessary to quickly and easily capitalize on the organization’s assets and resources – maximizing productivity.

Asset Management best practices will achieve:

1.    Reduced capital and expense purchases

2.    Reduced depreciation expenses

3.    Reduced property insurance costs

4.    Increase profits from the sale of excess idle equipment

5.    Reduction to repair and calibration expenses

6.    Reduced outsourcing costs for equipment calibration and maintenance

7.    Reduction to materials and parts to support test equipment

8.    Reduced sales tax

9.    Reduced property/personal property tax

10.  Reduced purchase order processing costs.

11.  Reduced interest expenses

12.  Reduced inventory expenses

13.  Reduced warehouse square footage and cost requirements

14.  Improved personnel productivity improvements

15.  Reduced calibration and maintenance cycle times

16.  Reduced acquisition and sales costs

17.  Reduced calibration and maintenance square footage and cost requirements

18.  Reduced audit non-compliance risk.

19.  Reduced production stoppage risk by ensuring the right assets will be in place when they are needed

20.  Reduced IT support costs for legacy, non-integrated asset management systems

21.  Reduced software licensing costs for legacy asset management systems

22.  Reduced training expense and operating costs through the implementation of standardized asset management business process best practices.

The first of three parts, this post was designed to introduce the business aspect of a cost-efficient asset management software. The following posts will continue to discuss the process of selecting the most beneficial asset management system, including what questions to ask vendors, how to evaluate your needs and much more. Stick with us to learn all you need to know to make an informed and educated decision about your future Asset Management System.

Please feel free to leave your comments here or join us on Facebook, Twitter or LinkedIn. Also, take a look at our website to learn more about Visual Asset Manager and its powerful Asset Manager Workbench and Mobile Inventory solutions from E-ISG and Psion.

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