Understanding the Ecosystem of Resource Management

Guest Contributor: Amanda Watkins

Seeing as how The Discovery Channel‘s Shark Week a week-long series of feature television programs dedicated to its namesake creature – has just ended it’s appropriate to compare organizational ecosystems to the ecosystem of our planet’s oceans.

Resource Management and Shark Week - Preserve Your Facilities Management Ecosystem

Resource Management and Shark Week – Preserve Your Facilities Management Ecosystem

Since there are different levels within a company, with different access needs to your company’s resource management, it’s only natural to create different levels of accessibility to said equipment. In nature, the squid survives by not making himself too accessible to the sharks (deep sea squid and giant squid have very little interaction with sharks in fact). Similarly, the survival of assets in your equipment inventory is directly related to the ability to limit the access.

Designated fishing seasons help to maintain fish populations. In just the same way, designating permissions, whether within your enterprise asset management software solution or just as part of company resource management, is one way for property managers to control the assets they were hired to protect. Creating user roles with specific permissions and accesses will limit potential damages to the validity of the asset information as well.

Just imagine: that the more lines and hooks in the water, the more potential there is for pollution of the oceans. Same goes for your facilities management and equipment management.  The more employees throwing their lines into the asset ocean of your business, the more polluted the information becomes. Restricting users in different departments to specific assets/equipment that is relevant to their job is a smart way to manage the data pollution. For example, the accounting department should be restricted to financial reports that are needed during the asset life cycle process like: depreciation reports and purchase order reports. Along these lines, the HR coordinator wouldn’t need access to these types of reports, but they certainly would need access to an employee’s report, which displays that staff member’s status and maybe even location or equipment assignment.

Knowing your departments and their needs is vital towards setting up powerful permissions in your resource management workflow. Being aware of departmental needs for daily equipment inventory activity is equal to watching Shark Week. The more you learn the more you can protect; be it vital company assets, or vital ocean assets like sharks.

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