Three things you need to know about meeting the UID requirements

Although a major change about UID (Unique Identification) marking on Government Property is going to take effect in January of 2014, less than 4 months away, most government contractors we talked to seem still confused about what they need to do exactly. We recently hosted a webinar “Meet the UID Requirements”, moderated by our Government Practice Leader Alex Barenblitt. It was well attended and there was a lot of interaction during the webinar. You can read or download the presentation material for the webinar here.  

So what is IUID exactly?

IUID (Item Unique Identification) – a system of assigning, marking and reporting DoD Property with unique identification including machine readable 2-D barcodes to track and control Property at the item level

Alex broke down the issues around IUID. To summarize, there are really three things you need to know about meeting the UID requirements.

  • The elimination of $5000 threshold for UID marking is a bit confusing, because the rules in the meantime also say that all “DoD Serially Managed Items” must be marked and registered. Does that mean all items, no matter how little they cost, should all be “DoD Serially Managed?” Imagine the cost and headache for applying and registering UID labels on them! So contract managers, you must ask clarification on this when you see the requirements on managing GFP from a contract. That’s why we believe contract mangers must work with property managers from the early stage of the contract life cycle.
  • Can you print out the UID labels yourself? Yes, you can, but you need to have them verified. So perhaps you should buy the UID labels from a label maker so they already come verified? It can be a tough decision sometimes.
  • When and how do you update the UID registry? We heard estimates like updating each item with the UID registry manually via Wide Area WorkFlow (WAWF) is going to take 3 minutes. Imagine you have thousands of items and each item has many trigger points  (e.g. receiving shipping, transferring, disposing, transferring) for updating? How labor intensive is that going to be?

I hope you think through these issues before you decide how to be compliant to the changing requirements on UID in January of 2014. If you would like to discuss options we are here to help. You can call us at 1-866-845-2416.

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