What are the changes to take effect on January 1, 2014 regarding the reporting requirements to the IUID registry?

UID labels

UID labels used by DOD contractors



With the significant budget cuts from the Department of Defense, contractors are already dealing with uncertainty, pressure for reducing costs, and employee layoffs. Contractors may not have had the time to pay attention to one significant change that is to take effect on January 1, 2014. This change will affect all steps in their business processes for managing Government Property, and will increase the cost of compliance.

Up to and including December 31, 2013, contractors are required to report serially managed Government-furnished property with a unit-acquisition cost of $5,000 or greater to the IUID Registry. Contractor Acquired Property (CAP) is exempt from this requirement.

Starting in January 1, 2014, the $5000 threshold for Government Furnished Property is removed.  All “DoD Serially Managed Items” must be marked and registered in the IUID Registry.

A Few Weeks Left

There are only a few weeks left before January 1, 2014. For contractors who are affected by this change, you should make sure you have inventoried all GFP items less than $5000 in value. You want to make sure all the required data on these items is captured in a flat file and it is ready to be submitted to the IUID registry.

Also, you want to make sure you understand what are “DOD Serially Managed Items” in the context of your DOD contracts? These also need to be marked and registered. So you need to makes sure they have collected all the required data for these “DOD Serially Managed Items” in a flat file that is ready to be submitted to the IUID registry.

You can use excel sheet, excess database or other software tools to store and update the data. Additionally, you need to make sure you can either purchase UID labels or print them yourselves. For labels, we recommend:

For printers, we recommend Zebra. They have a large selection of printers. We resell Zebra printers at E-ISG Asset Intelligence. If you would like to know how you can print out labels with our software, please click here.

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