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22 Property Management Elements – views from DCMA

Jackie Luo

Jackie Luo is Vice President of the eQuip! Asset Management solution at Assetworks LLC. She is a subject matter expert on asset management business processes.

DCMA, the agency that audits government contractors for their compliance to business system requirements, recently shared their updated views on Government Property Management elements.

Until now, government contractors have been following the 10 outcome framework outlined in FAR 52-245, which was first published in 2007. In the past 10 years, different contracting officers have added different elements to the Government Property Management requirements in various contracts. To meet the requirements from DCMA audits, contractors not only need to make sure they have government property management policy and procedures in place to meet the 10 outcomes specifically, they also need to review all the relevant contracts to ensure additional compliance.

We believe the latest edition, 22 elements in Government Property Management, has done a good job in summarizing all these various requirements in addition to “10 outcomes in FAR 52-245-1”.

The following is the list of the elements in Government Property Management (4 of the elements are embedded in others):

  1. Property Management (Written Procedures)
  2. Self Assessments
  3. Acquisition
  4. Receiving
    -Discrepancies Incident to Shipment
  5. Identification
  6. Records
    -Receipt and Issue System
  7. Movement
  8. Storage
    -Storage Commingling
  9. Physical Inventory
  10. Reports
  11. Maintenance
  12. Consumption
  13. Relief of Stewardship
  14. Utilization
    -Declaration of excess
  15. Subcontractor- Awards and Flow down
  16. Subcontractor- Reviews
  17. Disposal
  18. Property Closeout

Does this list look daunting to you? The Department of Defense requires its contractors to have 6 compliant business systems, with Government Property Management system. In the past, the Government Property Management system is sort of like the “forgotten system”. Now, DCMA is paying attention to it, by making 2017 “the year of Property Management System”.

If you need to talk to our experts about your need to be compliant to these 22 Government Property Management elements, you can give us a call at 1-866-845-2416.


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