WHAT are your physical assets? – Determining an Asset Category structure
When working with large numbers of assets, at times it can feel overwhelming. With no category system in place, you can have a wide range of assets from a computer mouse to a truck all jumbled together. Categories help unscramble those assets and make it easier for you to see exactly how many of these different types of assets that you have.
No two organizations have exactly the same assets, and so when it comes to setting up a category structure, no two category structures are going to be exactly the same. I have so many customers ask me as we get started “how do your other customers set up their categories?”, and while that’s a great jumping off point, the most important aspect to take into consideration is making sure your structure works for you. Here are some questions to consider when developing your own asset categories.
How are you already sorting your assets?
Even if your organization doesn’t have any official category structure in place, you probably already have a basic category structure in place, whether you realize it or not. Most organizations keep their tech equipment, like computers or tablets organized separately from assets like furniture or vehicles.
What types of assets do you need to be able to find quickly?
Having an asset category structure allows you to quickly drill down to specific asset types. So if you frequently need to report on all the laptops you’re tracking, having laptops in the Category tree would be a quick and easy way to make sure you’re accounting for all the assets at once. Including categories like that can help make your own job easier down the road.
How detailed do you want to be with your categories?
Once you have a basic structure for your assets in place, you can work to develop it to the level of detail that you want. You could leave it at that top level overview of the categories or you can drill down and break those categories into more specific types. Laying the groundwork for a strong category structure gives you a strong foundation to help better organize and track your assets.